Program Coordinator: College Access Program

Program Coordinator: College Access Program


CollegeTracks seeks energetic, passionate, and highly skilled individuals to serve as a Program Coordinator for our College Access program housed at Watkins Mill High School. The Program Coordinator will help the Program Director manage the day to day operations of CollegeTracks’ college access program which guides students and parents through the college search, application, standardized test preparation, financial aid, and transition to college processes. The Program Coordinator will report directly to the Access Site’s Program Director.

Each CollegeTracks Access team works collaboratively within these MCPS high schools to guide students and families through the following eight (8) milestones:

  1. Planning a Higher Education & Career Pathway
  2. Preparing for Standardized Tests
  3. Creating a College List
  4. Submitting College Applications
  5. Applying for Financial Aid
  6. Applying for Scholarships
  7. Deciding Which College to Attend
  8. Enrolling in College

Key Responsibilities

Program Coordination

  • Provide college and career advising to students and families about the college admissions and financial aid process in a fast and complex nonprofit environment with multiple competing priorities
  • Recruit students into the program with the goal of active and continuous engagement Coordinate and conduct workshops on key steps (“milestones”) in the college application process and track individual student’s attendance and progress
  • Utilize computer and web-based tools (Excel, SalesForce, etc) to provide efficient individualized and group advising to students in an organized and detail-oriented manner
  • Coordinate standardized test preparation and registration for students (SAT and ACT, TOEFL, Accuplacer, etc.)
  • Assist in training, supporting, and/or managing College Access & Test Prep volunteers
  • Identify and help students apply for local and national scholarships
  • Maintain knowledge about colleges, scholarship opportunities, and local programs that best serve our student population
  • Utilize various popular social media platforms (e.g. Snapchat, Twitter etc.) and survey and marketing software (SurveyGizmo, Constant Contact, etc) for effective student outreach and program engagement

Data Collection & Analysis

  • Assist Program Director in accurately recording data through an online SalesForce database platform and effectively use student folders to track program activities and student outcomes
  • Analyze and use data to help determine next steps for individual students and for the program
  • Deliver regular programmatic reports on test prep, student progress, and concerns at monthly meetings and as needed

Internal Program Collaboration

  • Nurture collaborative relationships with CollegeTracks staff and volunteers
  • Work in concert with other CollegeTracks’ Access teams to update tools, develop strategies, and create solutions to meet student needs
  • Collaborate with CollegeTracks Success team to successfully identify, recruit, and transition high school seniors to the Success Program

External Partner Collaboration

  • Serve as a CollegeTracks champion with a wide range of audiences and communicate effectively (verbally and in writing) with these audiences
  • Support Program Director in developing relationships with high school administrators, counselors, teachers, and staff; community partners; and college admissions and financial aid staff, university administrators, and campus departments to increase opportunities and support services for CollegeTracks’ student population


  • Bachelors degree with coursework in education, counseling, social work, psychology or a related field (Master’s Degree preferred)
  • Prior work experience (3+ years) with under-represented students in high schools, college access, college admissions, higher education (certificate, 2-year, or 4-year programs), youth development, teaching and/or counseling, or college retention programs
  • Working knowledge of college admissions, higher education (certificate, 2-year, or 4-year programs), college retention, and/or public school systems
  • Work experience in multicultural and multilingual student and family environments
  • Proven interpersonal and relationship-building skills
  • Proven problem-solving, decision-making, and program coordination skills
  • Must be extremely organized and detail oriented

Other requirements

  • Sense of humor
  • Passionate about equal access to higher education
  • Willing to advocate relentlessly on behalf of our students
  • Access to reliable transportation and smartphone is required
  • Fluency in Spanish or Amharic is highly desirable

How to apply

To apply for this position, please submit your Resume and Cover letter to TalentRemedy at Apply: Program Coordinator or

Please submit:

  1. Resume
  2. Cover letter that explains how your skills and qualifications meet the position requirements

Please note: CollegeTracks will verify academic credentials before hiring. New hires will be required to submit fingerprints for criminal background checks.
*Resumes submitted without a cover letter will not be reviewed.  No phone calls, please